Germania Mutual Insurance Company

TAKE NOTICE that the 144th Annual and Special General Meeting of the Members of Germania Mutual Insurance Company will be held on March 16th, 2022 at 2:00 pm for the following purposes:

  1. To receive and approve the Minutes of the 2020 Annual Meeting.
  2. To receive the 2021 Annual Statement and Auditors’ Report.
  3. To appoint auditors for the year 2022, and authorize the Board to set their remuneration.
  4. To confirm, with such amendments as may be made at the Meeting, those amendments to the Company’s By-law 2010-5 (which By-law relates generally to the governance of the Company) passed by the Board of Directors on January 19, 2022. A summary of the substantive amendments follows. A complete text of By-law 2010-5 showing the amendments will be mailed or e-mailed provided upon request.
  5. To elect 3 Directors for three-year term. Directors whose terms expire are Donna Bridge, Brian Milne and Kevin Eccles, each of whom are eligible for re-election and have filed notice of their intention to seek re-election to the Board.

The Meeting will be held electronically, allowing all members who wish to attend the meeting and vote, to do so by establishing a communications link to the meeting.

To register, please fill out the form below this notice and provide the required registration information, or contact the office at 519-665-2041 during office hours prior to March 16 at 12pm to pre-register with a valid policy number. Upon verification of membership, members will be provided with connection details as to how to join and participate in the electronic meeting. Subject to provincial and local guidelines in effect at the time, Members may also attend the meeting in person at the head office of the Corporation, at 403 Mary Street, Ayton.

The Company’s 2021 Annual Statement is available on the Company’s website www.germaniamutual.com and a copy may be obtained by sending a written request to the Company’s head office at least 14 days before the Meeting.

Summary of Amendments to By-law 2010-5
(The numeric references herein correspond with the section numbers of By-law 2010-5)

2.04 Persons authorized by Board may make withdrawals from Company accounts, subject to limitations imposed by the Board. The Directors shall have the authority to borrow funds.
3.03 Persons are not eligible to be a director after serving 15 years. Persons who are employees, or have in the last 3 years been employees, are not eligible to be directors. Directors who attain age 70 or reach 15 years of service during a term of office may serve for the remainder of that term.
3.06 Persons wishing to seek election as a Director shall comply with the Company’s Director Nomination Policy.
3.16 The Company may purchase insurance for the benefit of its Directors and Officers.
3.17 The Board may, but need not, establish an Executive Committee.
3.19 The Board shall establish an Audit, and a Conduct Review Committee, ensuring a committee is responsible for dealing with conflict of interest concerns or issues, and may establish other committees.
4.01 The President shall attend Board Meetings, subject to the right of the board to meet in camera.
4.02 The Secretary of the Company may, but need not be a director or employee of the Company. The Secretary shall cause minutes to be taken of all meetings.
The Board shall appoint a Treasurer, who may but need not be a director, and shall fulfill the duties described.
Other than the Chair, a person may hold more than one office.
6.01 Trustee Boards, Partnerships and Corporations that are insured shall be members of the Company.
6.02 Members aren’t liable for claims against the company beyond the amount of unpaid premium.
7.01 The Directors shall formulate policies, standards and procedures for the investment of funds and review same no less than annually.

    AGM Online Registration Form

    Name: Phone:
    Email: Policy:

    By submitting this form I acknowledge that I am a valid current insurance policy holder with Germania Mutual Insurance.
    As a current holder of an insurance policy with Germania Mutual Insurance I understand this is a requirement of the eligibility to vote.
    I also acknowledge that I have filled out the information in this form accurately to the best of my knowledge.

    Information collected will be kept safely and confidentially and any personal information will not be disclosed.

    Please check box to accept the above agreement