144th ANNUAL AND SPECIAL GENERAL MEETING
Germania Mutual Insurance Company
TAKE NOTICE that the 144th Annual and Special General Meeting of the Members of Germania Mutual Insurance Company will be held on March 16th, 2022 at 2:00 pm for the following purposes:
The Meeting will be held electronically, allowing all members who wish to attend the meeting and vote, to do so by establishing a communications link to the meeting.
To register, please fill out the form below this notice and provide the required registration information, or contact the office at 519-665-2041 during office hours prior to March 16 at 12pm to pre-register with a valid policy number. Upon verification of membership, members will be provided with connection details as to how to join and participate in the electronic meeting. Subject to provincial and local guidelines in effect at the time, Members may also attend the meeting in person at the head office of the Corporation, at 403 Mary Street, Ayton.
The Company’s 2021 Annual Statement is available on the Company’s website www.germaniamutual.com and a copy may be obtained by sending a written request to the Company’s head office at least 14 days before the Meeting.
Summary of Amendments to By-law 2010-5
(The numeric references herein correspond with the section numbers of By-law 2010-5)
|2.04||Persons authorized by Board may make withdrawals from Company accounts, subject to limitations imposed by the Board. The Directors shall have the authority to borrow funds.|
|3.03||Persons are not eligible to be a director after serving 15 years. Persons who are employees, or have in the last 3 years been employees, are not eligible to be directors. Directors who attain age 70 or reach 15 years of service during a term of office may serve for the remainder of that term.|
|3.06||Persons wishing to seek election as a Director shall comply with the Company’s Director Nomination Policy.|
|3.16||The Company may purchase insurance for the benefit of its Directors and Officers.|
|3.17||The Board may, but need not, establish an Executive Committee.|
|3.19||The Board shall establish an Audit, and a Conduct Review Committee, ensuring a committee is responsible for dealing with conflict of interest concerns or issues, and may establish other committees.|
|4.01||The President shall attend Board Meetings, subject to the right of the board to meet in camera.|
The Secretary of the Company may, but need not be a director or employee of the Company. The Secretary shall cause minutes to be taken of all meetings.
The Board shall appoint a Treasurer, who may but need not be a director, and shall fulfill the duties described.
Other than the Chair, a person may hold more than one office.
|6.01||Trustee Boards, Partnerships and Corporations that are insured shall be members of the Company.|
|6.02||Members aren’t liable for claims against the company beyond the amount of unpaid premium.|
|7.01||The Directors shall formulate policies, standards and procedures for the investment of funds and review same no less than annually.|